There are a variety of skills and qualifications that make a good Administrative Officer. A few key areas that help Administrative Officers perform their job duties well include:. For Administrative Officers working in a healthcare setting, they usually report to the Medical Director or Healthcare Director to receive tasks and relay information about facility needs. Usually, all members of the HR, IT, accounting or finance and marketing departments report to the Administrative Officer.
They provide Administrative Officers with financial reports or payroll data, update them on hiring procedures and relay their budgeting or supply needs. You can ensure you ask questions that initiate good answers by using the STAR method. Typically, this method is used to answer questions, but it can also be used to create them. STAR stands for:. Here are a few examples of interview questions for administrative officers using the STAR method:.
Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Please note that we are not your career or legal advisor, and none of the information provided herein guarantees a job offer. Post a job. Find resumes. Help Center. Find Jobs. Post a Job. Administrative Officer duties and responsibilities Administrative Officers manage the daily tasks of a company or organization by providing administrative and clerical support.
The duties and responsibilities of an Administrative Officer typically include: Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times Occasionally traveling off-site to deliver reports or files to other departments Ensuring the confidentiality and security of files and filing systems Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information Operating copy equipment, fax machines, printers or other equipment necessary.
For more information and to apply online, please visit: [website]? We are looking for a Lead Admin to join our growing team. This person will be an A player, someone who is assertive, a team player, takes initiative and does not wait for direction, is outgoing, smart, has a strong desire to take care of people and can work in a fast-paced environment. About the position: As our Lead Admin, you will be responsible for being the first contact a new client has with our team.
Position Requirements: - High school diploma or equivalent - Must be able to work 40 hours a week in the office - Must be proficient in Word, Excel, Outlook and Microsoft office applications - Must have excellent verbal and written communication skills - Must have a positive attitude and a pleasant voice - Must be driven, committed to excellence and excel at customer service - Must be dependable, self-motivated and require minimal supervision As part of the Guild Mortgage team we offer a competitive benefits package that includes health insurance, life insurance, long-term disability, company k We look forward to speaking with you soon about this amazing opportunity!
Border Force officer Border Force officers protect UK border entry points like ports and airports, by enforcing immigration and customs regulations. Car rental agent Car rental assistant, vehicle reservation agent Car rental agents hire out and lease vehicles to businesses and the public. Charity fundraiser Charity fundraisers organise events and activities to encourage people to donate to causes and organisations.
Civil Service administrative officer Civil Service administrative officers work in government departments, carrying out policies and running services for the public. Civil Service executive officer Civil Service executive officers work in government departments that develop policies and provide services to the public. Credit controller Debt collection agent Credit controllers help firms get the money they are owed from businesses and individuals.
Data entry clerk Audio typist, copy typist Data entry clerks type information into databases and systems and create letters, reports and other documents.
Diplomatic Service officer Diplomatic Service officers help to promote and protect British interests, businesses and citizens overseas. Estates officer Estates officers are responsible for the management and upkeep of land and property belonging to local councils and public bodies. Farm secretary Agricultural business administrator, rural business administrator Farm secretaries are responsible for the day-to-day running of the business side of farms.
Finance officer Financial officer, finance clerk, treasurer Finance officers help to manage the finances of an organisation by keeping track of its income and controlling its spending. Financial services customer adviser Sales adviser, contact centre agent Financial services customer advisers work in contact centres for banks, insurance, investment and credit companies. GP practice manager GP surgery manager, general practitioner practice manager GP practice managers run the business side of doctors' surgeries and health centres.
Health and safety adviser Health and safety officer Health and safety advisers work to reduce accidents, injury and health problems in the workplace. Health records clerk Medical records clerk Health records clerks keep people's medical records up to date. Health service manager Hospital manager, NHS hospital manager Health service managers run local healthcare services like hospitals, GP practices and community health services.
Human resources assistant HR assistant, personnel assistant Human resources HR assistants provide admin support to the HR team in a company or organisation. Human resources officer Personnel officer, HR officer Human resources HR officers hire employees and help develop their careers, and look after employee relations, benefits and welfare. Immigration officer Immigration officers make decisions on whether people have the right to visit or stay in the UK. Import-export clerk Shipping agent, freight forwarder, import-export agent Import-export clerks ship goods to and from the UK by road, rail, air and sea.
Insurance broker Insurance agent Insurance brokers use their knowledge of the insurance market to help find the right cover, at the best price, for their customers. Insurance technician Insurance technicians give administrative support in all types of insurance work. Interpreter Interpreters convert the spoken word from one language into another, either face-to-face or remotely. Local government administrative assistant Local government administrative assistants provide clerical support in council departments and give information to the public.
Local government officer Best value officer, external funding officer, policy officer, democratic services officer Local government officers put council policies into practice and provide local services. Local government revenues officer Benefits officer Revenues and benefits officers work for local councils and deal with housing benefits, rents, council tax and business rates. Medical secretary Medical personal assistant Medical secretaries provide office support in hospitals, GP surgeries, private clinics and universities.
Office manager Office managers oversee the day-to-day running of an office or department. Payroll administrator Payroll clerk Payroll administrators make sure employees get paid the right amount on the right date. Personal assistant PA, executive secretary, executive assistant Personal assistants carry out support tasks for individuals and managers including administration, diary management and event planning.
You're always there to help out, direct a project, solve a problem, or take the lead on a new initiative. And because of that, you should take a bow during Administrative Professionals Week. In your honor, we're highlighting five admin jobs that are some of the most essential roles in any well-run organization. Whether you're looking for a foot in the door at a finance, insurance, or health care company or moving up the ladder, administrative jobs are the backbone of any office and can offer a great way to gain experience and prove your organizational and professional skills.
Using Bureau of Labor statistics data, we give the stats on job responsibilities, requirements, and the median salary you can earn for five administrative jobs that are in high demand on Monster now. What you'd do: Administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff. What you'd need: High school graduates who have experience using computer software applications usually qualify for entry-level positions, whereas many legal and medical secretaries require additional training to learn industry-specific terminology.
Executive assistants usually need several years of related work experience. What you'd do: Their specific responsibilities vary, but administrative service managers typically maintain facilities and supervise activities that include recordkeeping, mail distribution, and office upkeep.
They often steer-clear of high-level, technical tasks and stick to filing, emailing, or other important tasks. An administrative assistant is one of the most popular admin jobs out there. However, administrative assistants are not always entry-level positions. It is important to note that they can also be mid-level or high-level jobs depending on the job description.
The office assistant is very similar to an administrative one. He or she will typically write emails, deal with incoming calls, file documents, and more. Furthermore, office assistants make sure your workplace is running as smooth as possible. Data entry clerks essentially organize and store data for a company. These clerks can record and organize data on a computer or manually through paper filing. Office administrators typically supervise admin staff and delegate tasks.
Moreover, they are usually in charge of scheduling various tasks, such as handling the agenda of upper management staff and coordinating activities across departments. Some companies combine the receptionist and administrative assistant roles into one. However, many large companies choose to keep the roles separate. Typically, receptionists answer phone calls, run important errands, draft letters, and welcome guests into the office.
Mid-level admin positions typically do a little bit of everything in the office. Unlike entry-level positions, however, mid-level employees often do more specialized tasks. They are also involved more in company meetings and projects.
Executive assistants provide administrative support to executives, directors, and other higher level personnel. However, the tasks they perform vary depending on the company they work for. Though their tasks are similar to that of an administrative assistant, executive assistants support higher-level staff rather than simple admin support.
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